• Administrative Assistant - Sean John

    Work Location US-NY-New York
    Category
    Administration
    Division
    Sean John
  • Specific Responsibilities

    Scheduling:

    • Assists in managing calendar and appointments.
    • Helps with scheduling and organizing both onsite and offsite meeting’s, luncheons, events, conferences, etc. and identified the most appropriate locations.
    • Arrange all travel for Executive Vice President.
    • Manages all details pertaining to reservations, itineraries and budgets if required.
    • Prepares agendas, distributes information or invitations and may assist with set-up of the facilities.
    • Coordinate office space, telephone, computer equipment for new hires/freelancers reporting EVP.
    • Organizing, preparing, and prioritizing correspondence.
    • Answers/responds to telephone calls, takes messages, opens and distributes mail and responds to routine email when necessary.
    • Composes and prepares confidential correspondence, memos, business plans, etc. Proofreads copy for spelling, grammar, and layout and makes appropriate changes. Responsible for accuracy and clarity of final copy.
    • Monitor executives email account for important items.

    Administrative / Other Support:

    • Prepares and modifies visual presentations.
    • Performs various administrative/clerical duties such as maintaining supplies, updating directories, faxing, copying, and filing.
    • Performs other duties related to supporting Executive as requested, including personal matters.
    • Celebrity gifting. 

    Meetings:

    • Assists Executive with preparation for meetings.
    • Attends certain meetings, records information and assists with follow up when needed.

    Reports:

    • Conducts competitive research, prepares various sales and business reports from database system.

    Skills and Requirements

    • College degree required.
    • 2+ Years of Administrative Experience.
    • Must have experience working in Retail/Wholesale/Fashion industry.
    • Must be passionate about the fashion industry.
    • Proficiency in Word, Excel, PowerPoint and Lotus Notes.
    • Excellent organizational, meeting planning coordination and project management skills.
    • Strong communication skills.
    • Organized, independent, and self-motivated with a team player attitude.
    • Ability to collaborate with all levels of the organization.
    • Ability to maintain a high level of confidentiality.
    • Ability to greet and converse with external customers professionally and in a way that positively represents the Executive and the Company.

    GBG USA Inc. is an Equal Opportunity Employer

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