• Administrative Assistant - CAA-GBG

    Work Location US-NY-New York
    Category
    Administration
    Division
    CAA-GBG
  • Specific Responsibilities

    With over 7000 employees across 30 countries, Global Brands Group (GBG) is one of the world’s leading branded fashion accessories, footwear and apparel companies. Through our joint venture with Creative Artists Agency, CAA-GBG, we are also the world’s largest brand management company.

     
    We are looking for an Administrative Assistant with the ability to multi-task, think and plan ahead while establishing strong relationships within and outside the company. You will need to be a responsible, organized self-starter with a keen eye for detail who can work under pressure in a fast-paced environment with little guidance. You must also possess a high level of discretion and integrity in dealing with confidential information.

     

    Specific Responsibilities:

     

    • Plan and organizie complex calendar management: effectively manage the calendar and coordinate all internal/external meetings whilst liaising with relevant parties.
    • Arrange travel itineraries, accommodations, and transfers.
    • Manage and process mail and email correspondence.
    • Work with other EA's and the Admin team to coordinate and arrange meetings, conference calls, etc.
    • Pro-actively assist with follow up actions from meetings.
    • Accurately create and manage expense reports.
    • Assist with preparing reports, presentation, collating information from various stakeholders/members of the team.
    • Screen/manage incoming correspondence and respond to any general inquiries as necessary.
    • Any other ad hoc projects/tasks. 

    Skills and Requirements

    • 1-3 years of work experience.
    • Demonstrates knowledge in the creative/high profile talent industry. 
    • Ability to work independently and have initiative to respond to unpredictable situations and priorities.
    • Excellent organizational and time management skills with a keen eye for detail. 
    • Exceptional multi-tasking and written/verbal communication skills.
    • Discrete and tactful when dealing with sensitive information/situations. 

    GBG USA Inc. is an Equal Opportunity Employer

     

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