Executive Assistant - Accessories & Home

Work Location US-NY-New York
Category
Administration
Division
(ACCESSORIES & HOME GROUP)

Specific Responsibilities

Scheduling:

  • Manage the Executive's calendars and appointments.
  • Schedule and organize meetings, travel arrangements, conferences, etc.
  • Conduct research to identify most appropriate locations and pricing and manage all details pertaining to reservations and itineraries.
  • Coordinate and plan luncheons and other events.
  • Prepare agendas, distribute information or invitations and may assist with set-up of the facilities.
  • Organizing, preparing, and prioritizing correspondence:
  • Answer telephone calls for Executive.
  • Take messages and respond to calls in a timely manner.
  • Take and transcribe dictation, and compose and prepare confidential correspondence, memos, business plans, etc.
  • Proofread copy for spelling, grammar, and layout and makes appropriate changes.
  • Responsible for accuracy and clarity of final copy.
  • Open and distribute mail and determine level of priority.
  • Respond to routine mail and e-mail for Executives and other external correspondence when necessary.
  • Administrative/ Other Support: Prepare and modify visual presentations.
  • Perform various administrative/clerical duties such as maintaining supplies, tracking use of company's sporting event tickets, updating directories, placing gift orders for VIP clients, faxing, copying, and filing.
  • Perform other duties related to supporting Executives as requested.

Meetings:

  • Assist Executives with preparation for meetings.
  • Attend certain meetings and records, transcribes, and distributes meeting minutes within appropriate time frames.
  • Assist Executives with following up on action items from meetings

Reports:

  • Prepare various sales and business reports from database system.

Skills and Requirements

  • College degree preferred but will accept someone with equivalent work experience.
  • Proficiency in Word, Excel, PowerPoint and Lotus Notes.
  • Excellent organizational, meeting planning coordination and project management skills.
  • Organized, independent, and self-motivated with a team player attitude.

GBG USA Inc. is an Equal Opportunity Employer

 

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